Saturday, July 6, 2013

Meet Entry Export for TSA Championship or Cary City meet

Here are the steps to create a Hy-Tek compatible meet entry file for invitational meets:

Note this is a premium feature.

Meet creation:
Create a new meet on Championship Saturday or Sunday depending on your team's ranking or Cary City Meet.  Choose "TSA Championship" or "Cary Meet" as your opponent team. Choose Meet type "Other" and check the "Show strokes" checkbox.

Stroke selection:
Notify team members to sign up for this meet. They should also select their preferred strokes for each swimmer for this meet on the Meet selection page.

After strokes are selected, do the auto lineup (Meet->Lineup, etc).  Select 4 for Max events / per swimmer.  The lineup results for individual events only serve as stroke selection, not real lineup for the meet (unless this is for a dual meet), but for the relay teams, they are actual teams.  The seed times are personal best times.  For relay teams, the seed time is the sum of all swimmers' personal best times in the strokes they will swim.

If admin/coach wants to drop a stroke for a swimmer, they can switch into the family's account and make such changes. Another option is to use the pusher list, Meet Setup->pusher list (the 5th icon) for that meet to drop certain strokes.  Red color crossing out a name means a swimmer will NOT swim that stroke.  Don't use the Orange color because it only prevents a swimmer from attending the first heat.  When possible, use the family's Meet selection page instead of the pusher list to make stroke selections.

Meet entry export:
Go to the Meet Setup page and export the meet entry (third icon).  It should be a .ZIP file.  Pay attention to the date of the file to make sure it is just created.  Download the zip file and save it locally.  Send this file to the meet organizer.

Click on the report (6th) icon on the Meet Setup to create the Championship meet report (signup line items and total cost for the team).

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